Happy Foreigners World (HFW) Ltd. student apartments are intended for use by students during the period in which they are studying, making an internship or other activities in Valencia, Spain. These agreement terms also apply to the housing owners, which property HFW manages. In addition to the terms of this agreement, tenants are subject to the law concerning rental apartments, the rules and regulations of Happy Foreigners World S.L., the instructions and regulations given in resident notifications, Shared Flat Rules, Return of Security deposit document, and other instructions and regulations that are currently in effect and available in HFW office, as well as the law governing rental apartment rules.
Happy Foreigners World (HFW) Ltd:
HFW is a company established in 2010 (TIN: B-98290331), who acts as an intermediary between real estate/real property owners and tenants/lessees/renters.
A person who has right to temporary use and possession of particular real property, which has been conveyed to that person by a lessor.
Owner or the title holder of the leased asset or property. The lessor is responsible for ordinary (normal) wear and tear of the apartment. The owner or title holder of the leased property is permitted to deduct from the security deposit for damages. The cost of repair caused by tenants carelessness, negligence or lack of maintenance, will be charged from the tenant according to the Tenant Charge Sheet, which will be given at the same time that the contract will be sign. Landlord may charge tenants for cleaning or repair necessary to restore the apartment to its condition at the beginning of the tenancy. Landlord may not use the tenants’ security deposit to cover the costs of ordinary wear and tear.
A package payment:
A package payment the tenant pays in HFW web page by making a reservation of the room or flat for specific period. This payment is a guarantee that the tenant will take the room or entire apartment. As soon as the package is paid (either by credit card or bank transfer), HFW secure the tenant chosen room (or flat) and keep it for him/her until he/she comes.
The package payment amount depends on the renter. HFW offers three different packages, including different kinds of services. The bronze package is the basic package, which has to be bought in order to confirm and complete your reservation. If a tenant wants to use more of our services, he/she can upgrade his/her package to the silver or golden package.
The package payment is non – refundable.
Rent and other bills of electricity, water, gas and Internet (included in the rent price) will be paid monthly in advance to the lessor, the first of each month. If the renter can’t pay on this day or if the 1st day is weekend or holiday he/she should pay the rent earlier. For the first month the tenant will pay at his/her arrival day, for the other months will pay month by month or in advance for all months if it is more convenient for lessee.
A security deposit:
When renting an apartment, the tenant will pay a deposit to the lessor. A security deposit is money that the renter gives at the beginning of the lease, before moving in. The deposit is usually equal to two months’ rental fee. In exceptional situations it can be just a month rent. The amount of the deposit is supposed to be paid upon signing the contract. If the tenant cannot pay the full deposit when move in, it is possible to agree to let make the payment later on. In this case payment agreement in papers will be made. The written agreement will state for how long the renter will have to pay and how much each payment will be. The deposit will be given at the end (in two equal parts), when the tenant leave the flat and the room in the same condition he/she got it. The first part at the end of stay when the renter leave an apartment and return the keys and the second part by transfer when the lessor check all the bills of electricity, water and gas used during the stay of tenant. All detailed information will be given in the Return of Security Deposit document signed by the lessor and the tenant. The lessor may use the deposit for settlement without consulting the tenant of any outstanding payments like unpaid rent; damages caused by tenant; cleaning the apartment, but only to make the flat as clean as it was when the tenant first moved in; exceeded bills; not respect the terms of the contract. During the tenancy period the tenant does not have to request that the deposit be used to cover the rent.
The tenancy agreement is signed for a fixed period, which can be one study semester or one academic year. A fixed-term tenancy agreement end on the agreed date, unless the conditions listed in point 16 this contract are met. A fixed-term agreement made for study period cannot be terminated by giving notice. Tenancy agreement ends when agreement is terminated, or by mutual agreement.
The tenant is entitled to take possession of the apartment at the beginning of the tenancy period. However, if the tenancy period starts on a weekend or on a national holiday, the tenant receives control on the following business day. The tenant´s liability to pay rent comes into effect the day the tenancy period starts, as stated in the tenancy agreement. At the termination of the tenancy, the apartment must be vacated by the last day of the tenancy agreement.
The keys are given to the tenant at the beginning of the tenancy period. The keys are for the use of the tenant only, and they are to be handled with care and responsibility. The lessor must be notified immediately, if a key is lost or damaged. If a key is lost, the tenant will be responsible for any cost incurred (including lock replace costs, if it necessary). Making copies of the keys are prohibited without authorization of the lessor. The tenant is responsible for collecting and returning the keys to the lessor in a manner stated by the lessor. Any costs incurred by neglect in handling the keys will be charged from the tenant according to the Tenant Charge Sheet currently in effect. A security lock may only be installed with the lessor´s permission, at the tenant´s own expense. When moving out, all the keys must be handed over to the lessor without charges.
The tenant´s responsibilities during occupancy:
The tenant is responsible for giving written notification to the lessor when moving in or out. The renter is also responsible for notifying the lessor of any changes concerning the identity or number of people living in the apartment during occupancy. The tenant is responsible for cleaning, taking care of and carefully maintaining the apartment and any yard or terrace area immediately attached to it, and for following instructions given by the lessor. The tenant is not responsible for normal wear and tear of the apartment, but the tenant is required to compensate for any damage caused by him/her or guests. The tenant is required to compensate the lessor for any costs incurred by an unnecessary inspection/maintenance visit.
Any complaints concerning the initial condition of the apartment at the beginning of the tenancy agreement must be made directly to the lessor, in the way the lessor has specified, within 48 hours of moving in and receiving the keys. The renter must notify the lessor directly immediately after moving in if there are any complaints concerning the way the apartment was cleaned. The tenant must also notify the lessor of any defects in the condition of the apartment or faults discovered within 48 hours of moving in. The tenant is also required to inform immediately the lessor of any damage in the apartment or any defects that the lessor is responsible for repairing. The notification must be submitted immediately, if the damage is at risk of getting worse if not fixed immediately. A tenant who has not notified the lessor will be held responsible for the resulting damage. The renter is required to inform the lessor immediately if he/she finds insects or pests etc. so that the lessor can take action and start possible prevention measures in co-operation with the tenant. The lessor reserves the right to carry out preventative measures without a separate advance notification, if necessary.
A room in shared apartment is intended to be occupied by one (or two) person (s) (the tenants). It is forbidden to house any person not included in the tenancy agreement.
Smoking is forbidden in shared apartments and in all apartments with tenancy agreements, as well as in hallways, staircases and other common areas. It is possible to smoke in the terrace and balcony. If the tenant smokes regardless of the rules, any costs resulting from the cleaning, painting, etc. of the apartment will be charged from the tenant.
No pets are allowed in shared apartments.
The tenant is responsible for cleaning the apartment during tenancy, and for final cleaning of the apartment at the end of the tenancy agreement.
If the tenant change, the apartment is inspected, this may incur charges if the responsibilities/cleaning have not been taken care of. The lessor has the right to have an apartment cleaned or repaired at the tenant´s expense, if necessary. All tenants are jointly responsible for the condition of the common areas in shared apartments.
Common areas in the apartment:
All the tenants are jointly responsible and liable for the condition and upkeep of the common areas, and of the furniture and equipment in them, as well as for informing the lessor of any changes in the condition of these areas and the equipment.
Room in shared apartment:
Tenant room in the shared apartment is his/her private space and it should be respected. The room is meant for one or two persons - the tenant (s). Friends, boyfriends or girlfriends are not allowed to stay. It is forbidden to house any person for a long time not included in the tenancy agreement. If you disregard this rule - your tenancy agreement may be terminated/ revoked.
For security reason it is important that you inform lessor about your guests, who sleep in the apartment you live. It is important if something unexpected happens in the house the lessor know who was staying in the flat. 2 nights for your guest during your stay period are for free. For additional staying, each guest will need to pay for the bills only. The price is 15eur/person per one week.
The lessor´s right to enter to the apartment:
For purposes of renting the apartment again and supervising the condition and upkeep of the apartment, the tenants must allow a lessor or representative of the lessor to enter the apartment without delay as soon as convenient. If necessary, and in cases where immediate action is required, a representative of the lessor or lessor has the right to inspect the apartment without the tenant´s consent.
HFW inspects all apartments at the termination of the tenancy and, if necessary, documents all negligence in writing without any notification. An apartment inspection may include two inspection visits, the first of which is preliminary check that is carried out while the tenant is still living in the apartment. The second check on (or after) tenant moving out and the new tenant has just signed a tenancy agreement. Repair work may be carried out during the inspections, or such work or a cleaning may be scheduled as a result of the second inspection. All repair and cleaning work will be carried out by using a security keys.
Termination and dissolution of the tenancy agreement:
When either party gives notice of termination, the agreement will end after the notice period is over. The tenant´s notice period is one month, which is calculated from the last day of the month during which notice is given. Cancellation or termination of the tenancy agreement will be charged according to the Tenant Charge Sheet in effect at the time of cancelation. When the lessor gives notice of the termination of the tenancy agreement, the notice period is one month. A fixed-term agreement will end without a separate notice, unless later developments after the agreement is signed render the agreement unreasonable for either party. The notice of termination must always be given by email. The notice of termination of joined agreement must be submitted by each party who signed the tenancy agreement. The lessor may give notice of termination due to renovations that will be carried out in the property, but the preferred way to handle such situations is to organize temporary housing in other apartments during the renovations. The tenancy agreement may also be terminated due to unpaid rent or for causing a disturbance. In such cases, the agreement may be terminated either immediately upon notice of dissolution or at a later date, as stated by the party terminating the agreement.